DWG Register Features

Group By Project - You can add projects to group your drawings by. This allows you to quickly view a project's drawings, download them as an Excel list or a ZIP file, and pick them for a transmittal. The projects section is completely customisable so you can change its description to anything you like. You may prefer Department, Discipline, Client, Region, Type or any other classification that works for you.

Search, Sort and Find - You can search for drawings by any keyword in the number, title or author fields. You can sort the search results by most of the fields in the table. Have the drawing you want at your fingertips within seconds.

Add, Edit and Delete - Depending upon a user's access level you can add, edit and delete drawings as necessary. Drawings move through our built-in work-flow from "For Checking", through "Checked" or "Marked Up", to "Approved", and approval is limited to senior users.

General Drawing Activity - You can view full details of each drawing by simply clicking on the number or title. This shows a list of previous superseded versions of the drawing, the change request activity and the transmittal activity. At a glance you can see all the activity for each drawing since it was created.

Archive & Update Drawings - Any approved drawing in the register can be archived and updated when a new version of the drawing is created. This stores the previous version for historical reference. You can link the new version to an approved change request, or just enter the details of what changed and why.

PDF Watermark - Drawings viewed and downloaded from the DWG Register in PDF format are stamped with their revision and their checked and approved status, and superseded drawings are clearly marked as superseded. PDFs sent on a transmittal also carry the transmittal number and designation. Users with the right permission can open a clean copy without the stamp when they need one.

Change Requests - Add change requests to keep track of the approval and completion of changes affecting one or more drawings. A new request can be emailed to the person who will decide it; they sign in to approve or reject it, and the approval and completion are recorded against their name. You can link change requests with changes in drawing revisions. This allows full traceability of authorisation for all drawing changes.

Transmittals - Distribute drawings via email or hard copy using the built in transmittal system. Mark each one "For your information", "For your comment", "For your approval", "For procurement" or "For construction", and record when it has been acknowledged. A transmittal marked For construction can only include approved drawings. Never argue again about which version of a drawing was distributed.

Transmittal Attachments - Attach other important information to the transmittal such as a purchase order, which will be permanently linked to the transmittal. Send one email with all information rather than several from different systems.

Administration - You can manage user details and access levels from the administration area. The administrator can also set other users up with administration access to handle these tasks. Sensitive steps, such as approving a drawing, deciding a change request or sending a transmittal, are restricted to higher access levels and enforced by the server, not just hidden from the screen.

Audit Log - View and search the audit log to see user activity. Every addition, update, deletion, approval, upload and transmittal in the DWG Register is recorded. At any time you can search for details of who did what to which drawing and when.